Minutes of the Saint Lawrence Valley Repeater Council

General Meeting  May 12, 2012

 Location:               Smiths Falls Curling Club ( immediately following the RLARC Flea Market)

 Attendees:             3 Members of the Executive plus 16 members

 Financial report: The financial report was provide by the Treasurer Pierre Lemoyne VE3FLO. 

The current balance as of April 30th, 2012 was $3088.19. 

Expenditures for the passed year consisted of $41.7 to IGS for the SLVRC.ORG domain name, and $126 for Office supplies.  Income was $195.84 from the ARRL for inputs to the ARRL Repeater Directory and $1.53 in interest. 

Since the income exceeded expenditures Pierre suggested that the SLVRC continue the practice of waiving membership dues.  This was agreed to.

SLVRC Donations to Radio Amateurs of Canada and the American Radio Relay League

After discussion of some further items, Graham VE3BYT came back to the issue of SLVRC funds and suggested that since the cash flow of the SLVRC tends to be some what neutral year after year, that some of the excess be returned to the Amateur Community at large.  To that end he made a motion that the SLVRC donate $1000 to RAC and $250 to the ARRL.  After some discussion this motion was seconded by Lance VA3LP and the motion carried.

Secretary Report: Mike Ligeza VE3UIL provided the secretary's report.  Mike indicated that very little activity had occurred in the passed year with only one or two repeater coordination requesting occurring.  However at the last minute, within two weeks prior to the meeting 50 to 60 Technical Information reports had been submitted.  Many of these were outstanding by several years.  However, that still left a majority (in excess of 100 still outstanding).

A general discussion was held about the difficulty that the repeater council was having in keeping the database up-to-date.

Some discussion was held about the means of submitting reports from system operators.  Graham Ide VE3BYT expressed his thanks for those that did submit technical information reports, he said that support by a majority of  system operators was disappointing at best.  Mike VE3UIL said that some system operators we faithful in submitting reports, others forget or ignored the requests for reports, and some were even down right hostile.

 While some criticism has been leveled at the SLVRC responsiveness, Mike VE3UIL noted that he has to manually up-date the database from the reports submitted.  This is extremely time consuming, and prone to error.  In addition he has has to manually check and edit these changes into the ARRL Repeater Directory Database.

Some alternatives to SLVRC operating the coordination council were discussed, such as:

               Operate coordination in a similar manner as RAQI, with prospective system operators looking at the               database and picking a frequency which they think will work.

        Alternatively turn over coordination to another body such as RAC.

Both these options were considered as not feasible, and that all effort should be made into improving the SLVRC coordination process.

 It was generally agreed that the database and web site were in need of a drastic change.

 Mike noted that Jeff Dale VA3ISP had volunteered to help in that regard.  Jeff has a background in Web site hosting and software design and operates a business in that area.

Some further suggestions were offered that might make the system run more smoothly:

              Automation of the inputs by system operators so that inputs went directly into the database.

        Volunteer monitoring stations through out the region

        Provide a plot of each systems coverage to operators that submit timely reports, (this has been investigated and deemed as quite feasible)

        advertise and promote the SLVRC activity in media such as RAC's TCA.

        Automatically send reminders out to system operators concerning the need for annual reports.

 It was suggested that Jeff's offer be accepted and that the Web site and database system be re-designed with some of these changes in mind.

 

SLVRC Executive:  Graham VE3BYT noted that he had accepted the chairmanship of SLVRC on an interim basis only when Tim VE3UO tendered his resignation some 3 years ago.  It is with regret that Graham stated he is finding it more and more difficult to continue in this capacity and must step down as soon as a replacement can be found.   Graham has been carrying frequency coordination duties as well for several years.

                                   Pierre VE3FLO also expressed the similar concerns regarding his functioning as Treasurer since he will be spending less and less time in the area.

 Mike VE3UIL also expressed concerns about continuing as secretary and database manager.  Although hopefully with the implementation of a redisigned database and web site this would relieve some of the workload.

 With no one holding the Frequency Coordination position for the past two years this leaves the SLVRC in a quandary, and unless volunteers step forward then the future of the SLVRC is uncertain.

 After some discussion, Nand Romijn VA3TN stepped forward and volunteered to fill the Frequency Coordinator position.  Graham VE3BYT thanked Nand for his offer and tabled a motion that Nand VA3TN be elected as Frequency Coordinator, motion seconded by Mike VE3UIL, motion was carried.

 While the SLVRC gratefully accepts Nand's stepping in to the position of coordinator, Graham noted that other volunteers will be required for the remaining positions of the executive. 

Since no further volunteers stepped forward, it was agreed that this matter be shelved until further people can be approached to join the SLVRC executive.   Some suggestions were made that the need for volunteers be posted on the Web site and noted in the RAC.

Other Business:

                                   Norm Rashleigh spoke briefly on the issues of encryption in use on some repeater system and regulatory implications surrounding this.

Tim Pekkonen VE3UO raised an issue, which although specifically referring to a band planning issue thought he would raise it at the SLVRC meeting.

His question was can the simplex channels between 446.050 and 446.175 be used for cross band operations?  This would generally be from mobile radios at low power on the UHF side.  The RAC 70 cm band plan at http://www.rac.ca/en/rac/services/bandplans/70cm/ also lists 446.200 to 446.375 as "FM Remote Base(uncoordinated)". Can channels in this range also be used for cross-band?  The Planned use is not of a permanent or long term nature, but usually at public service events for a few hours; or to extend the range of handie-talkies into a local repeater.

A brief discussion was held on the matter but no answers were forthcoming at the meeting.

Mike Ligeza VE3UIL

Secretary - SLVRC

 

 

Participants at the Meeting -

NAME

CALL

E Mail

Repeater Association Represented

Location

Repeater Calls

Mike Ligeza

VE3UIL

ve3uil

@rac.ca

Smiths Falls

VE3UIL

Graham Ide

VE3BYT

Graham

@ve3byt.com

 

 

Barrie Crampton

VE3BSB

Barrie.crampton

@storm.ca

 

VE3KJG

Pierre Lemoyne

VE3FLO

Plemoyne

@storm.ca

Smiths Falls

VE3RLR

Elizabeth Halliwell

VE3EZH

liz.halliwell

@xplornet.com

 

 

Ed Halliwell

VE3FHI

ed.halliwell

@xplornet.com

 

 

Andre Richer

VA3RDI

a.richer

@cogeco.ca

 

VA3RDI

Tim Pekkonen

VE3UO

ve3uo

@rac.ca

Quinte ARC

VE3QAR

Graham MacDonald

VE3IGM

graydort

@xplornet.com

Cornwall

VE3YGM

Nand Romijn

VA3TN

n.romijn

@gmail.com

Brockville

VE3IWJ

Doug Pearson

VE3HTR

Pearsod

@cogeco.ca

Cornwall

VE3SVC,VA3SDG,VE3MTA

Stan Fortune

VA3JSF

sfortune

@xplornet.com

Cornwall

 

Carl Beaudry

VA2CMB

Va2cmb

@ve2reh.com

Cantley

VE2REH

Luc Romain

VE2LRS

ve2lrs

@ve2reh.com

Aylmer

VE2REH

Martin O'Connor

VE2NTM

ve2ntm

@ve2reh.com

Gatineau

VE2REH

Lance Peterson

VA3LP

lance.peterson

@sympatico.ca

Prescott-Russell

VA3PRA

Jim Thiessen

VA3KV

va3kv.radio

@gmail.com

Rockland, ONT

VE3PRV

Barry Allison

VE3NJK

barry.allison

@rogers.com

Greely, ON

 

Norm Rashleigh

VE3LC

rashleigh

@sympatico.ca

Orleans

VE3LC/VE3MPC

  Return to the SLVRC Front Page